Adding a Child Warehouse

This is a checklist for adding a new CHILD warehouse to an existing environment. A child warehouse is one assumed to be directly affiliated with an existing PARENT warehouse. Although the child warehouse’s inventory will be visible as a separate location, it will be included in the parent warehouse’s inventory value for general ledger purposes.


In the codes file:


    Add a record for the “Warehouses” codes record. Field 5 should be the same division code as that of the child’s parent warehouse. Field 11 should be the same G.L. account number as that of the child’s parent warehouse. Field 15 will be the field number in the product file that this warehouse cost will come from and will most likely be “22”. Field 16 should be set to “C” for child warehouse. Field 19 should be set to ‘3’.



    Add a record for the “Warehouse Options” codes record. This record will look like the record for the parent warehouse except for the “Whse code” field, #2. Enter the child warehouse code in field #2.





    Add records for the “Ticket Number Counters” codes records for Invoice and Orders. Make sure the counters do not conflict with counters of other warehouses. Since the ticket counters will only be used for moving merchandise “from” the child warehouse back to the parent warehouse the ticket number range can be small compared to the range of the parent warehouse. Usually a range of no more than a few thousand will suffice.



    Add records for the “Mailing Address” codes records for “state”. Even though this won’t be used, the statement program requires it be added.



    Add records for the “Printers” codes records for the Default printer. We recommend the default printer NOT be the same as your normal default ticket printer.




Setup a customer record for each “transfer” account needed. You will need an account to and from child warehouse. A simple rule to follow when setting up the transfer accounts is to use the warehouse code and territory number is the naming convention, i.e. W2S01 would be for a transfer from parent warehouse 2 (W2) to child warehouse S01 (S01) and S01W2 for a transfer from child warehouse S01 (S01) to parent warehouse 2 (W2).


Leave a Reply